Travel Policies

Reimbursement Policy

Reimbursement policies for Lodging, Mileage and Food.

Travel Involving Students

University travel involving students is limited to:

Food Reimbursement Policy

Meal Expenses While Traveling
University travelers are expected to make reasonable selections when ordering meals. Reimbursement claims for food require receipts.

Reasonable tips for meals will be reimbursed. Tips should not be entered separately on the employee expense voucher as items of miscellaneous expense but should be included in the cost of the meals.

In most situations, meal expenses incurred in the city or town in which the residence or primary work location of the employee is located are not reimbursable.

Lodging Reimbursement Policy

University travelers are expected to select reasonably priced lodging accommodations when on official business and will be requested to justify charges that appear to be excessive.

All claims for lodging reimbursement must be supported by original receipts that show:

Mileage Reimbursement

Automobile Mileage Rate effective September 1, 2017
$ .25/mile

Automobile Mileage Rate effective January 1, 2017 to August 31, 2017
$ .535/mile

Non-Taxable Employee Moving Expense Mileage Rate effective January 2017
$ .17/mile    

For more information regarding employee moving expense reimbursement, click here.

Employee Moving Expense

In general, the University will only reimburse employees for moving expenses if approved by an appropriate administrative officer. Authorization by the hiring department is required to reimburse new professional staff and current employees. For approved moves, this constitutes the general policy for the reimbursement of moving expenses for the University of Nebraska-Lincoln.