Travel and Transport will be moving the University of Nebraska to electronic invoicing beginning on September 20, 2011. The e-Invoice contains full itinerary information and can be used for expense reporting. The e-Invoice will provide all ticket numbers associated with a reservation and include a total invoice amount with all tickets added together. Exchanges will also appear with details on what ticket is being exchanged and the amount of additional collections, penalties, credit amounts, or credit voucher amounts. Itineraries for hotel or car only reservations, which do not contain any air segments, will be e-invoiced but there will not be any invoice amount shown. E-invoices will be sent on all reservations except for those that have multiple forms of payment (i.e. a companion or spouse is traveling). In these instances, a paper invoice will still be sent.
Attention: International and Frequent Domestic Travelers
It is recommended that University of Nebraska -Lincoln employees traveling internationally or on a frequent basis domestically have Air Ambulance medical evacuation coverage in force prior to traveling. This program covers the cost of evacuating you or your family to stateside health care facilities when traveling more than 150 miles away from home, regardless of health care available in the destination country/state. The University negotiated rate is also available for personal coverage to University employees. Follow the Air Ambulance Card link for more information and to enroll or contact Jim Vogel at 402-472-3330.
Detailed receipts are required for all food/meal expenses equal to or greater than $5. In addition, expense reimbursement requests must be received in the Accounting Office no later than 60 days after the final day on which expenses were incurred. This 60 day requirement is a state statute, therefore, the University is not allowed to grant exceptions. Each request must be fully itemized, including the amount, date, place, and essential character of the expense incurred. This applies to all employees. If you have any questions, please call Accounting at (402) 472-2881.
